Open WED & THU 11:30-3:00 and 2nd SAT 8:30-11:00 (Veteran Focused) for Food Distribution

Forms & Information

Join Greene County Food Pantry in our mission to improve lives

Our Volunteers play a vital role in supporting our local food pantry. Common volunteer tasks include sorting and organizing donated food items, packing meat, distributing supplies to clients during open hours, restocking shelves, picking up donations, and promotion of the pantry within our communities.

Your Privacy Matters: The information you provide is used strictly for internal volunteer coordination. It will only be shared with relevant staff or team leaders within our organization who manage volunteer activities. We will never sell, rent, or share your personal data with any outside individuals or organizations.

Want to Become a Volunteer?

Follow these steps:

Register to be a volunteer under our New Volunteer Registration section below.
An email will be sent asking you to tour the pantry.
After touring the pantry, you will be asked to fill out all required paperwork on the Volunteer Portal.
After completing the paperwork, you will receive an invite from signup.com within the week.
After receiving your invite from SignUp.com, sign up.
Show up at the designated time.
We will welcome you and get you started!

New Volunteer Registration

To get started, register to become a volunteer. Note that volunteer hours are Monday - Thursday 8:00 am - 3:00 pm.. The actual day and times vary depending on the spot you are volunteering for. See Volunteer Hours below.

Group Volunteers

Thank you for your interest in supporting our pantry! Group volunteers play a vital role in helping us serve the community. Because our operational needs change daily, we use a structured process to coordinate group service projects. Our hours of operation are Monday - Thursday, 8:00 am - 3:00 pm.

Please review our guidelines below before reaching out:

Advance signup required: We cannot accommodate walk-in groups. All group sessions must be scheduled and confirmed ahead of time.
Limited availability: We do not always have projects suitable for groups.
Capacity limits: Depending on our current inventory and pantry space, we may not always be able to accommodate your preferred group size or date.

How to Request a Group Volunteer Shift

Check your numbers: Determine your estimated group size and a few tentative dates.
Contact leadership: Email our Executive Director directly to discuss current openings.
Wait for confirmation: Our team will review our schedule and pantry needs to see if we can accommodate your group.

Forms

After registering as a volunteer, all volunteers must complete the following forms before volunteering at the pantry:

Volunteer Profile
Volunteer Assignments (includes Driver Waiver for any volunteer who signs up to help driving)
Liability Waiver
Photo Release
Civil Rights Training (based on role)

Note that a parent is required to fill out these forms for minors.

Training

Volunteer training for new volunteers is done mostly on-the-job at the Greene County Food Pantry. When you show up for your first volunteer spot, you will be assisted by a veteran volunteer or staff member.

Computer or Aide Training

The Computer and Aide positions require specific training. If you are interested in either of these positions, you will be contacted by the training team prior to signing up for these positions.

Computer Training
- You will be contacted by a volunteer to receive training. (FreshTrak-Basic-Training-rev-9.22TT.pdf)
Aide
- You will be contacted by a staff member of volunteer to receive training.

Driver Training

If you are interested in a Driver position, you are required to do a ride along for the route for training. Please contact the Operations Manager to set this up.

Civil Rights Training

If you sign up for a Computer or Distribution Floor assignment, or you are a staff member or board member you are required to take Civil Rights Training. Civil Rights Training is mandatory annually for all staff and volunteers at agencies receiving USDA commodities (TEFAP) through food banks like The Foodbank, Inc. in Dayton, Ohio. The training ensures compliance with federal anti-discrimination laws, focusing on equal service, treating clients with dignity, and understanding protected classes

Volunteer Hours

The AM Crew are the behind the scene volunteers that stock the warehouse and prepare items for distribution. These volunteers typically work any day(s) (Monday, Tuesday, Wednesday or Thursday) typically from 8:00am to 11:00am. They take their direction from the Operations Supervisor.

The Vegetable Garden Crew typically work Monday, Wednesday, Thursday or Saturday in the morning between April and October.

Driver pickups are Monday-Sunday, typically between 7:50am - 10:00am depending on the route.

Computer Operators work Wednesday or Thursday between 10:50am - 1:00pm and 12:50pm - 3:00pm or the 2nd Saturday of every month from 7:50am - 11:00am.

Distribution Floor positions are Wednesday or Thursday between 10:45am - 3:15pm, depending on the position, and the 2nd Saturday of every month from 8:00am - 11:15am.

To find out more about these positions, see Volunteer Positions .

Attendance

If you have signed up for a shift and cannot volunteer on that day

Please log in to Signup.com and delete your sign-up.
If there are 24 hours or less before your shift, please also call 937-372-8441 or text 937-716-6182 to let us know.
All volunteers should check in with the Aide or on the Sign-up sheet on the clipboard in the hallway.

Family/Health Issues

If you are no longer able to volunteer at the pantry, please email schedule@gcfp.org to be removed from the schedule.

Minors (age 17 and younger)

Each minor must have a signed volunteer form, including waiver (filled out by a parent/guardian) before volunteering.
Volunteers aged 16-17 may volunteer.
Volunteers aged 12-15 may volunteer with an adult.

Documentation for Community Service/Student Hours

If you are volunteering for a service hours program, please let us know.

If you have a form that needs to be signed, please see our Executive Director.

We can provide a signed paper form if you do not have a form. Click for a blank Service Hours form.

Please let us know of any other requirements your group requires, (e.g. on-line verification, letter, etc)

Emergency Procedures

Volunteer Injury Procedure

- If you or another volunteer is injured, please alert the Executive Director. For small injuries, there is a First Aid Kit across from the volunteer check in desk.

Client Injury/Health Issue Procedure

If a client is injured or suffering from a health issue, please alert the Executive Director. The Executive Director will determine whether it is necessary to call 911.
The aide should stop shoppers and clear the area where the client is.

Fire Procedure

If there is a fire, please exit the building using the closest door. Direct any clients in the building to the exit,
The Executive Director will call 911. If he is not available, the Operations Manager or the Aide should call.

Tornado Procedure

If there is a tornado warning in the area, anyone in the building should congregate in the Volunteer Room and stay away from all windows.

Client Service Policy

The Greene County Food Pantry limits client visits to once every 4 weeks. Clients have the option to seek assistance from other pantries, or skip receiving goods at our pantry and come back at a later date for their once every 4 weeks visit.

Pantry Cleaning Procedures

No food is to be eaten on the pantry floor.
If a volunteer needs, there is water available in the refrigerator. Water may be taken on the pantry floor.
Each station is to be cleaned before and after serving for the day.
If there is food available in the Volunteer Room for the volunteers, it must be eaten in the Volunteer Room. After eating, the volunteers must wash their hands before returning to their station.

Safety Concerns

Physical Work Safety

The Greene County FISH Pantry has many different volunteer spots. Several spots require physical labor and lifting heavy boxes. All volunteers are expected to take appropriate safety precautions while working to prevent injury.

Proper Lifting Techniques

Safe lifting involves:

Standing as close to the load as possible
Planting your feet shoulder-width apart with one foot slightly ahead of the other
Bending at the hips and knees only until you're deep in a squatting position
Keeping your head up and straight with your shoulders back to keep your back straight
Holding the load close to your body at waist height
Engaging your core muscles as you push against the ground and straighten your legs

For additional information on proper lifting techniques, visit the OSHA Proper Lifting Techniques website.

Safety Using Box Cutters

The Greene County FISH Pantry uses box cutters during everyday operations.
Box cutters are available at the check in desk.

In case of a mishap, report the injury to the Executive Director and use the First Aid Kit located across from the check in desk.
Tips for using Box cutters:

Cut Away: Always cut in a direction away from your body and legs to prevent injury if the blade slips.
Keep Hands Clear: Ensure your non-working hand is far from the cutting path. Do not use your thumb as a guide for the blade.
Retract Blade: Immediately retract the blade into the handle when you are finished making a cut.
Use Proper Pressure: Apply firm, consistent pressure rather than excessive force, which causes blades to break or slip.
Wear Protective Gear: Use cut-resistant gloves to protect your hands from nicks.
Safe Handling: Never leave a cutter unattended with the blade exposed.
Safe Passing: Pass the cutter to someone else by the handle, or set it down for them to pick up rather than tossing it.
Blade Disposal: Place old or broken blades into a designated, puncture-resistant sharps container, located near the check in desk.
Never Catch a Dropped Cutter: If the cutter falls, let it hit the ground.
Inspect Before Use: Check that the blade is sharp and in good condition before starting, as dull blades are dangerous.

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